Serving Santa Rosa County and Escambia County – Pace, Milton, Gulf Breeze, Navarre, Pensacola Florida

What Exactly Does a Property Management Company Do?

Property management companies act on behalf of landlords. The staff in firms like RE/MAX Infinity Property Management take care of everything for you. These include routine duties like applicant screening and rent collection, occasions like emergencies, and evictions as well.

Self-sufficiency may seem like a good way to save money. However, many landlords underestimate the extent of responsibilities. The activities are more than signing a lease and collecting rent. It’s unknown when you might receive a call about an emergency or when you’ll have to make a repair.

Experienced property managers have the skills to keep your property in great condition. They augment your business by ensuring that tenants are happy. High quality of life for tenants lowers the vacancy rate, effectively boosting your cash flow.

Continue reading to discover more about how property management companies can serve you. Keep in mind that some firms have limited solutions, while others provide a full range of services.

1. Applicant Screening

Good quality tenants follow the rules, pay rent on time, and opt for a long-term lease. Failure to properly screen the candidates may lead to acquiring occupants who only create problems. Solving these complications takes both time and money.


Property management companies are responsible for selecting suitable tenants for your property. Thorough background checks include:

  • Credit check
  • Bankruptcy history
  • Employment verification
  • Eviction history
  • Criminal records

When you partner with qualified property managers, they pick the most qualified prospective tenants. They do this while ensuring there’s no breach of legal regulations like the Fair Housing Act.

2. Rental Price

Setting an accurate price is a challenge that almost every landlord faces. Both overpricing and undercharging can impact your rental operation. Overpricing leads to a higher vacancy rate and undercharging lowers your potential return on investment.

Property management companies have the know-how to find the perfect price for the rental. They manipulate relevant market data to decide on the appropriate sum. In return, the rate is optimal for getting the best results from your investment.

3. Marketing

Strategic advertising ensures your property is seen by many prospective renters. Property management companies use tested strategies for top results.


Most companies mix online and offline approaches. Among these methods, you can find top listing sites, PPC marketing campaigns, and even the timeless ‘For Rent’ sign in front of a property.

4. Maintenance and repairs

Regular maintenance and swift repairs ensure that your tenants remain satisfied. Property managers have networks including contractors, suppliers, maintenance workers, and vendors. Utilizing these relationships gets things accomplished a lot faster compared to self-managing.

Some repairs arise during emergencies. When this transpires, landlords have to deal with the additional stress that comes along with it. Having a property management company keeps you away from such hectic situations.

5. Rent Collection

Steady rent collection starts with drafting a comprehensive lease agreement. Every contract should outline important terms, such as late payment fees and the duration of the grace period.


Reputable companies offer multiple payment methods and effectively communicate the payment guidelines to the tenants.

6. Property inspections

Landlords in Santa Rosa County inspect their properties for maintenance and check for upkeep. It’s a standard procedure to ensure that the rental units are habitable and safe. There’s a requirement for move-in and move-out inspections as well.

When you have multiple properties, all the examinations add up. Property management companies take over these responsibilities. Many managers conduct regular assessments to ensure everything is in order.

7. Evictions

No screening process guarantees full defense from every type of potential problem. Every now and then, landlords may face circumstances that leave them with no other choice than to proceed with an eviction. For example, the tenant might cause significant property damage or fail to pay the rent.


Evictions need to follow all legal protocols. A property management company will act on your behalf and ensure the proper steps are taken to avoid lawsuits. This is the only way to effectively conclude an eviction.

8. Tenant retention

What separates a terrific property management company from the rest?

By dedicating themselves to minimize the turnover rate. That’s because they know the impact lost profits can have on the entire investment. Moreover, every turnover demands additional resources.

The turnover process can entail many responsibilities, such as:

  • Applying fresh paint
  • Changing the locks
  • Cleaning of the property
  • Replacing broken appliances

These steps are necessary for finding new renters. Nonetheless, it’s still better to host long-term tenants and provide regular maintenance.

What do property management companies resolve?

One of the benefits of hiring a property management company is that they take over many of the responsibilities of a property owner. The daily tasks are taken care of by a skilled team of professionals. They make the landlord’s life much easier.

Here are some snippets of a property manager’s timetable:

  • Determining the rent amount
  • Maintenance and repairs
  • Advertising the property
  • Applicant screening
  • Conflict resolution
  • Handling emergencies
  • Collecting the rent

In addition, the property management company follows all the legal regulations. In many cases, small lawful details make a difference. The skill of knowing what to anticipate resides in familiarity and wisdom.

The first step toward a suitable property management company is to reflect on your requirements. Many landlords opt for a full-service solution. This way you don’t worry about routine burdens anymore, but still, obtain monthly reports and continuous insights on how your rental is prospering.